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For example, you donвЂ™t access a Group through a standard вЂњGroupsвЂќ web interface: you can get there through Outlook, Yammer, Teams, or elsewhere. YouвЂ™re not going to find it in the Waffle, which confusesвЂ¦ everybody.Look in your file browser (File Explorer in Windows, Finder in Mac) and you will see a folder named MNSCU (not to be confused with OneDrive MNSCU).This makes things difficult because 'Groups' is more a concept or an experience than it is a thing. вЂњGroupsвЂќ is also not an app. Why? Because few people (even in my field) can explain Groups wellвЂ¦ or correctly. But theyвЂ™re also one of the most confusing new things in Office 365. Curio is one of the most expensive but also one of the slickest and most powerful OneNote.

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Once you create the Group (the collection of people), it tips the first domino of a series that provide you a suite of Office 365 apps that you can use to communicate and collaborate.So no, itвЂ™s not an app. ItвЂ™s basically an upgraded version of an Outlook distribution group you know, like if you email that email gets forwarded to all of accounting? ItвЂ™s basically the same thing.But thatвЂ™s not the experience you get when you work with a Group. And below is some more detailed coverage of what the infographic means.Simply put, a Microsoft 365 Group is a collection of people.

Outlook Groups are calledвЂ¦ Outlook Groups. There is overlap between some of these IвЂ™ll cover later in this article.Generally, the way you refer to your Group will depend how it was created: You can have 1) an Outlook Group, 2) a Yammer Group, or 3) a Teams Group. How a Group worksThere are three main types of Groups, and theyвЂ™re created based on the way your Group wants to communicate. вЂњGroupsвЂќ isвЂ”in the way youвЂ™ll experience it in everyday work lifeвЂ”a generalized collaborative experience in O365. You wonвЂ™t find вЂњitвЂќ in the Waffle.

But when you create a Group, it doesnвЂ™t just create a communication channel, it also provides you other workspaces. ThatвЂ™s why Groups get confusing: depending on which app youвЂ™re using to access them, you might use a different vernacular to reference them.So, you now know that your communication channel is key when deciding on which type of Group you want. A Group in Teams is pretty much known only as a Team.Just remember that a Yammer Community and a Teams Team are really Groups behind the scenes! The Group is about permissions the apps are about doing work. Yammer Groups are generally called Groups or Communities (your call).

Outlook GroupWhen you create an Outlook Group, you get: ThereвЂ™s nothing saying you have to use them all, but you canвЂ™t create just a Yammer Community without, say, a SharePoint team site collection.LetвЂ™s take this one by one so you know what you get when you create a Group in Outlook, Yammer, or Teams. You decide whether to useвЂ”or not useвЂ”these apps.

A Power BI workspace (if you have premium Power BI licenses for all membersвЂ”see the Power BIВ section below for important caveats).An Outlook Group is kind of the base type of Group. A OneNote notebook (which actually lives in your SharePoint site collection) A SharePoint team site collection (which you access through the вЂњFilesвЂќ tab) A shared Outlook calendar to post events and appointments that affect Group members

A Power BI workspace (if you have premium Power BI licenses for all membersвЂ”see the Power BIВ section below for important caveats) A OneNote notebook (which you have to add as a new tab if you want quick access because the wiki is meant to replace this) A Teams wiki for collecting notes and knowledge So, an Outlook Group can be a nice, easy intro to this new collaborative world.

Teams also supports audio and video conferencing (replicating a lot of the functionality of Skype for Business, actually).Teams also provides a simple wiki in place of the typical OneNote notebook, though the standard notebook you get with your GroupвЂ™s SharePoint team site can still be added as a tab in Teams.Here are some resources on Microsoft Teams: Teams is MicrosoftвЂ™s response to the success of Slack. Teams are great for a project team to have open-ended discussion that skips the need for lots of back-and-forth, reply-all style email communication, which can get very overwhelming. A shared Outlook calendar to post events and appointments that affect Group members (this also does not display automatically with a new Team anymore).Teams provides a persistent chat-based communication method that lets you separate topic-based conversation by channel.

Files are displayed differently depending on the app. FilesIn Outlook, Yammer, and Teams, you get a tab called Files, which shows you the default document library that comes with your SharePoint team site. Some are based on best results over the long term (following best practices), and some are based on getting best adoption (which apps are easier for your colleagues to start using quickly). There are use cases for each. At first, the communication methods may seem redundant, but they truly arenвЂ™t. Using your GroupAll three Group types are great for communicating.

This isnвЂ™t really a Groups feature, though. (You can include additional libraries as tabs in your Team though.) Notebook/Notes/WikiEach Group type comes with a default OneNote notebook for tracking everyoneвЂ™s notes in a central place. Just remember that your communications occur in Outlook, Yammer, or Teams, and that your Files tab in those apps display a simplified look of just one library. But you know what is? SharePoint! So thatвЂ™s where all those files goвЂ¦ directly to your shared library.But fear not! You can still get the most of SharePoint by clicking the вЂњView in SharePointвЂќ link in Outlook and Teams, or click the вЂњSharePoint Document LibraryвЂќ link on the Yammer Community's conversations page.In SharePoint, you can create lists, libraries, pages, and all the good stuff youвЂ™re used to with SharePoint. Those apps arenвЂ™t file storage apps. Teams doesnвЂ™t fully play nice with metadata yet, either.When you upload or share a file via these Group apps, the files donвЂ™t live in Outlook, Yammer, or Teams.

But you can always add your team notebook as a tab in Teams (more on that later).The point is, no matter which type of Group you go with, a central knowledge base tool (notebook, wiki) will be made available for you and your colleagues to document things on the fly, in an informal but useful way. I dislike this wiki you canвЂ™t even link between pages (yet), so the functionality is poor. ItвЂ™s not a SharePoint wiki, though the content does live in SharePoint (in a sneaky way). But in Teams, the notebook tab has been replaced by a wiki thatвЂ™s specific to Teams. This is the same notebook that shows up in the Groups apps.Your notebook is available in Outlook and Yammer from the top nav bar.

If you have Power BIВ Pro licenses for your Group members, they have access to the Power BI workspace that comes with a Group. Power BIPowerВ BIВ has been a part of Groups for a while now. Stream will eventually replace Office 365 Video and provides a very YouTube-like experience in Office 365.

A new Group comes with a V1 workspace, but only for now. There are essentially two different types of Power BIВ workspaces, call them version 1 and version 2.

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